Provost
Effective: 2022-09-15
Applicability
This privacy notice applies only to the Office of the Provost & Executive Vice President (https://provost.indiana.edu) and explains our practices concerning the collection, use, and disclosure of visitor information. Visitor information collected by Office of the Provost & Executive Vice President will be used only as outlined in this privacy notice.
Other units at the university may collect and use visitor information in different ways. Therefore, visitors to other university websites should review the privacy notices for the particular sites they visit. Office of the Provost & Executive Vice President is not responsible for the content of other websites or for the privacy practices of websites outside the scope of this notice.
Changes
Because Internet technologies continue to evolve rapidly, Office of the Provost & Executive Vice President may make appropriate changes to this notice in the future. Any such changes will be consistent with our commitment to respecting visitor privacy, and will be clearly posted in a revised privacy notice.
Collection and Use
Passive/Automatic Collection
When you view pages on our site, the web server automatically collects certain technical information from your computer and about your connection.
This site is hosted on IU Sitehosting, a shared web–hosting environment provided by IU’s University Information Technology Services. For more information about privacy practices related to IU Sitehosting, read the Webserve/IU Sitehosting Privacy Notice Supplement.
In addition to any information collected by IU Sitehosting, our server and/or site collects the following:
- The domain name from which you visit our site
- Aggregate information on pages visited
- The referring website
- The date and time of visit
- The duration of visit
- Your browser type
- Your screen resolution
- aggregate information collected by Google Analytics
Continued use of our website indicates consent to the collection, use, and disclosure of this information as described in this notice.
This technical information is not retained or utilized.
Active/Manual/Voluntary Collection
Other than automatically collected technical information about your visit (described above, or cookies, described below), we may ask you to provide information voluntarily, such as through forms or other manual input—in order to make products and services available to you, to maintain and manage our relationship with you, including providing associated services or to better understand and serve your needs. This information is generally retained as long as you continue to maintain a relationship with us. Your providing this information is wholly voluntary. However, not providing the requested information (or subsequently asking that the data be removed) may affect our ability to deliver the products or service for which the information is needed. Providing the requested information indicates your consent to the collection, use, and disclosure of this information as described in this notice. Information we may actively collect could include:
- The email addresses of those who communicate with us via email
- Name
- Address
- Information volunteered by the visitor, such as preferences, survey information and/or site registrations
Information Usage
This information is:
- Used for internal review and is then discarded
Information Used For Contact
If you supply us with your postal/mailing address:
- You will only receive the information for which you provided us your address.
Information Sharing
We do not share any aggregate, non-personally identifiable information with other entities or organizations.
We do not share any personally identifiable information with other entities or organizations, except when legally required to do so, at the request of governmental authorities conducting an investigation, to verify or enforce compliance with the policies governing our website and applicable laws, or to protect against misuse or unauthorized use of our website.
Except as described above, we will not share any information with any party for any reason.
Except as provided in the Disclosure of Information section below, we do not attempt to use the technical information discussed in this section to identify individual visitors.
Cookies
A cookie is a small data file that is written to your hard drive that contains information about your visit to a web page. If you prefer not to receive cookies, you may configure your browser not to accept them at all, or to notify and require approval before accepting new cookies. Some web pages/sites may not function properly if the cookies are turned off, or you may have to provide the same information each time you visit those pages.
Our site does not use cookies to store information about your actions or choices on pages associated with our site.
Children
This site is not directed to children under 13 years of age, does not sell products or services intended for purchase by children, and does not knowingly collect or store any personal information, even in aggregate, about children under the age of 13. We encourage parents and teachers to be involved in children’s Internet explorations. It is particularly important for parents to guide their children when they are asked to provide personal information online.
Use of Third Party Services
This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses cookies (described above) to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including possibly your IP address) will be transmitted to and stored by Google.
For more information, please visit Google’s Privacy Policy.
Social Media
Third-party social media sites may collect information from this site. Indiana University is not responsible for their privacy practices. This site embeds features from third party social media sites
- Facebook (visit Facebook’s privacy policy at: https://www.facebook.com/privacy/policy/?entry_point=comet_dropdown)
- Twitter (visit Twitter’s privacy policy at: https://twitter.com/en/privacy)
Additional Information Related to the Use of Third Party Services
This website also uses MachForm, a product developed for form processing and management, created by Appnitro Software. All form data is stored on Indiana University web servers. For more information, please visit https://www.machform.com/privacy-policy/.
Security
Due to the rapidly evolving nature of information technologies, no transmission of information over the Internet can be guaranteed to be completely secure. While Indiana University is committed to protecting user privacy, IU cannot guarantee the security of any information users transmit to university sites, and users do so at their own risk.
- We will comply with all applicable federal, state and local laws regarding the privacy and security of user information.
Links to non-university sites
Indiana University is not responsible for the availability, content, or privacy practices of non-university sites. Non-university sites are not bound by this site privacy notice policy and may or may not have their own privacy policies.
Privacy Notice Changes
From time to time, we may use visitor information for new, unanticipated uses not previously disclosed in our privacy notice.
We will post the policy changes to our Website to notify you of these changes, but only data collected from the time of the policy change forward will be used for these new purposes. If you are concerned about how your information is used, you should check back at our Website periodically.
Visitors may prevent their information from being used for purposes other than those for which it was originally collected by:
- Sending us email at the listed address
Contact Information
If you have questions or concerns about this policy, please contact us at provost@indiana.edu.
If you feel that this site is not following its stated policy and communicating with the owner of this site does not resolve the matter, or if you have general questions or concerns about privacy or information technology policy at Indiana University, please contact the chief privacy officer through the University Information Policy Office, 812-855-UIPO, privacy@iu.edu.